CONTACT INFORMATION
Telephone (Office Hours): +254 20 426 6000 | +254 799 477 718 | After-hours: +254(0)702 032 557 | Transport Assistance: +254(0)723 805 802 
Email: msf@ke.fcm.travel

MSF TRAVELLER PROFILE

FIRST NAME: *
Enter your first name as it appears on your official documents.
OTHER NAME:
Leave blank if you do not have one.
LAST NAME: *
Enter your last name (surname) as it appears on your official documents.
NATIONALITY: *
Enter your country of citizenship as indicated on your passport.
PERSONAL INFORMATION AS CAPTURED ON PASSPORT BIO-DATA PAGE:
TELEPHONE NUMBER: *
Include the country code (e.g., +254 for Kenya).
IS THIS YOUR FIRST TIME FILLING OUT THE FORM? *
Select "Yes" if it's your first time or "No" if updating details.
UPLOAD BIO-DATA PAGE ON YOUR PASSPORT IN PDF.
Maximum file size: 10 MB
TRANSPORT NEEDED: *
Select your preferred mode of transport
TRIP TYPE: *
Select the type of trip: One-way, Round-trip, or Multi-city.
OFFICIAL EMAIL ADDRESS: *
Enter your valid email address.
TICKETING OR VISA PROCESSING INQUIRY? *
Select whether your inquiry is related to ticket booking, visa processing.
DO YOU HAVE A VALID VISA? *
No if you need assistance with visa processing.
CITY OF ORIGIN: *
City departing from for your trip.
CITY OF ORIGIN (RETURN): *
City departing from for your return journey.
CITY OF DESTINATION: *
Enter the city you are traveling to.
CITY OF DESTINATION (RETURN): *
City returning to at the end of your trip.
TRAVEL DEPART DATE: *
TRAVEL RETURN DATE *
ADD RETURN AND ADDITIONAL STOP-OVER
DO YOU REQUIRE A TRANSFER TO THE AIRPORT? *
If yes, choose your preferred airport.
PICK-UP LOCATION: *
Enter your pick-up point (e.g., residence, hotel, office).
DO YOU NEED A RETURN AIRPORT TRANSFER?
If yes, specify the airport.
DROP-OFF LOCATION: *
Enter your destination after the transfer (e.g., hotel, residence).
PREFERRED TIME OF TRAVEL: *
Select your ideal travel time. Final confirmation depends on availability.
PREFERRED SEATING: *
Final allocation depends on availability.
HOTEL RESERVATION (INTERNATIONAL TRAVEL ONLY) *
Select if you need hotel booking assistance for your trip.
HOTEL INQUIRY: ACTUAL BOOKING OR VISA PROCESSING?
Inquiry is for an actual booking or for visa processing purposes.
MEAL PREFERENCE (VEGAN/NON-VEGAN):
Select your preferred meal option.
PREFERRED HOTEL (IF ANY):
For international locations only
CHECK-IN DATE:
Date to check into the hotel.
CHECK-OUT DATE:
Date to check out of the hotel.
TRAVEL EXPENSE: *
Specify who will cover the travel costs.
PURPOSE OF TRAVEL:
Specify the reason for your trip.
NAME OF THE TRAVEL APPROVER:
Default approver is Kellen Njagi unless specified otherwise.
EMAIL OF THE TRAVEL APPROVER:
Default is (kellen.njagi@nairobi.msf.org) unless specified otherwise.
MSF ENTITY CECO /ORDER: *
Order number for this travel request.
COST CENTER:
Designated cost center for this travel expense.
DEPARTMENT
Department responsible for this travel request.
ANY OTHER COMMENTS OR CONSIDERATIONS:
Provide any additional details or special requests related to your travel.

FCM is committed to protecting your personal data. Your information will be used solely for the purpose of requesting and organizing travel arrangements with MSF. We ensure that your data is held securely and will not be shared with third parties. FCM will not use your personal data for any other purposes than those stated above.

You have the right to request access, rectification, erasure, or restriction of processing of your personal data within reasonable means. When your information is no longer required for these purposes, FCM will take all necessary steps to delete your data following adequate procedures.

FCM Travel Solutions, trading as Charleston Travel Limited, is fully compliant with the General Data Protection Regulation (GDPR) 2016/679.

We consider the information you provide to be accurate. Any changes made after booking may incur penalties, which will be at the traveler’s expense.

I AGREE THAT THE INFORMATION SHARED IS ACCURATE TO THE BEST OF MY KNOWLEDGE AND UNDERSTAND THAT IT WILL BE USED FOR THE STATED PURPOSES. BY PROVIDING THIS CONSENT, I ACCEPT THE TERMS AND CONDITIONS OUTLINED AND AUTHORIZE THE USE OF MY DATA AS PER THE AGREED-UPON GUIDELINES.